Teams make a difference
People naturally work together by creating a team to do a task. A team may be formal or informal. Team membership also drives what each person needs to know and access.
Generally there are two broad types of teams:
• Task teams – the stakeholders or people involved in a task
• Action teams – the people actually doing the actions required to complete a task
The combination of task teams and action teams makes it easy to determine the tasks and actions a person needs to know about. Basically if you are a stakeholder for a task (i.e. a task team member) you need to see a task plan (core information about the task) – Situation and vision, list of actions required to do the task (workflow), people involved (stakeholders) and resources required.
If you are doing an action in the task workflow (i.e. an action team member), the action needs to be shown on both your and other action team member’s ToDo lists. In this way all team members know what they need to do when and with whom.
Action team members are stakeholders in a task, so they must also be a member of the task team. In this way, each action team member can see where their action fits in the task list of actions (i.e. the workflow).
Many business solutions try to manage tasks without a team structure. For example, project management treats people as resources, but resources don’t include all stakeholders. Without teams, project management cannot effectively manage access to relevant project tasks on a need to know basis. Instead of using team membership to manage security and privacy, various access permissions are used. In most cases, permissions are labour intensive and usually lack the flexibility to go with the flow of most tasks.
TASKey has found that overlaying a team structure on a task breakdown structure makes it easier to plan, and most importantly, implement plans. Software can use team membership to sort through masses of tasks and actions to create relevant task trees and personalized ToDo lists that are linked to other team members ToDo lists.
Me2Team online “plan and do” software uses teams to unify the contributions of dispersed people and to communicate to team members in terms they can easily understand. My experience is that effectively coordinating teams reduces the time and effort required to get work done, and is less stressful for the people involved.
For more information on driving tasks through teams, visit www.me2team.com
Article Source: Messaggiamo.Com
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